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After the internet revolution email has become a part of our life on which we rely heavily. We might not realise but we spend a lot of time checking,replying to emails. Out of the time we spend on emails, some of it may be the time that we put into searching for the right mails. The search time can be enormous if we dont organise our emails and hence leading to low productivity.

In this article we will look at the ways that we can use to organise our emails and hence increase productivity

1. Organise, but don’t overdo it: Its always good to organise your emails into different folders instead of everything going into the inbox.The structure of folders will depend on the purpose of emails (personal or official), type of business etc. However, always remember that you should not overdo it, only create that many folders as required otherwise you will end up wasting a lot of time maintaining those folders.

2. Apply the right filters: The email clients provide this functionality where you can apply a specific rule for a email, i.e. email having a subject “Test” should go into the test folder etc. Study the filters properly and look at the type of emails you receive and then act accordingly.

3. Remove unwanted emails: Always remove the emails that you dont require as these can pile up over a period of time and once it piles up you wont be able to sort out which is required and which is not.

4. Use your address book: Its always good to store important email address in the email address book. This saves a lot of time when you want to compose an email, you can just pick the email from the address book instead of looking for old emails from the same person or your PC hard drive.

5. Tag messages: This is a really useful feature in which you can tag your message as important,work,personal etc. This enables you to sort the message according to the priority as sometimes you may have all the messages in the same folder.

Please do not hesitate to provide your comments and suggestions on how you think the emails can be organised.